Sound Transit Contracting Opportunities
Frequently Asked Questions
12/16/2017 8:47 AM Pacific   

FAQ Categories
Affidavits of Amounts Invoiced and Paid
Bid and Contract Award Results
Contracting Opportunities
Document Holders/Bidders Lists
Downloading Documents
Monthly EEO/Apprentice Utilization Report
Pre-Proposal/Pre-Bid Meetings
Project Managers
Registration/Password
Small Business Development & Labor Compliance
Solicitation Documents
Submitting Bids / Proposals
Submitting Questions

FAQ by Category
Affidavits of Amounts Invoiced and Paid (top)
Q: How do I enter my Affidavits of Amounts Invoiced and Paid online?
A: If you are awarded a contract a tab titled Contracts will appear on the top of your screen after logging in. This is where you will enter your Affidavits for each contract. The Instructions for entering Affidavits & EEO Reports is posted on the Sound Transit eBid Home Page.
 
Q: Who do I contact if I need assistance entering my Affidavits of Amounts Invoiced and Paid?
A: Please contact Sound Transit Contracts Help at contractshelp@soundtransit.org or 206-398-5123
 
Q: Who do I contact if I need subcontractors added to the list?
A: Please contact Sound Transit Contracts Help at contractshelp@soundtransit.org or 206-398-5123.
 
Bid and Contract Award Results (top)
Q: How can I obtain Bid and Contract results?
A: Bid results may be obtained by clicking on the "Bid / Awards" tab or by contacting the Contract Specialist assigned to the solicitation.
 
Contracting Opportunities (top)
Q: Are all Sound Transit contracting opportunities posted on this web site?
A: No. Sound Transit intends to post all contracting opportunities where the estimated contract value is greater than $100,000. However, Sound Transit from time to time may post contracting opportunities less than $100,000.
 
Q: Should I still register if contracts in my line of business typically are for amounts less than $100,000?
A: Yes. You should still register. Sound Transit utilizes registered vendor lists from this system to solicit quotes less than $100,000, as well as formal procurements over $100,000.
 
Document Holders/Bidders Lists (top)
Q: How can I obtain a list of all parties interested in proposing/bidding on a solicitation?
A: A list of firms/vendors that have indicated that they are interested in a solicitation can be found by going to the "Solicitation" tab, clicking on the appropriate solicitation number, and clicking on the link titled "Bidders."
 
Downloading Documents (top)
Q: What do I do if I have problems downloading documents?
A: If you have problems downloading documents, you may contact the Contract Specialist assigned to the solicitation, email contractshelp@soundtransit.org, or enter a Technical Support ticket via the link at the top of the eBid webpage.
 
Monthly EEO/Apprentice Utilization Report (top)
Q: How do I enter my Monthly EEO/Apprentice Utilization Report?
A: If you are awarded a contract, a tab titled Contracts will appear on the top of your screen after logging in. This is where you will enter your Affidavit of Amounts Invoiced and Paid and your Monthly EEO/Apprentice Utilization Reports. The Instructions for entering Affidavits & EEO Reports is posted on the Sound Transit eBid Home Page.
 
Q: Who do I contact if I need assistance entering my Monthly EEO/Apprentice Utilization Reports?
A: Please contact Sound Transit Contracts Help at contractshelp@soundtransit.org or 206-398-5123.
 
Pre-Proposal/Pre-Bid Meetings (top)
Q: Are Pre-Proposal / Pre-Bid Meetings mandatory?
A: Most Pre-Proposal and Pre-Bid meetings are not mandatory. However, attending can help provide clarification regarding the project and submittal requirements, which can be valuable before submitting a Bid/Proposal.
 
Project Managers (top)
Q: How can I find out who the Project Manager is? And may I contact him/her?
A: You will be provided the Project Manager's name and contract information at the time of contract award. Until that time all questions should go through the Contract Specialist listed in the solicitation document.
 
Registration/Password (top)
Q: I don't know if I meet the small business qualifications.
A: For assistance determining if your business qualifies as a small business, use the 'SBA Search' tool at the bottom of Sound Transit's eBid Home Page.
 
Q: I don't see an appropriate vendor classification for my company. What should I do?
A: For assistance identifying your NAICS classification, use the 'NAICS Search' tool at the bottom of Sound Transit's eBid Home Page.
 
Q: I forgot my password.
A: Click the Help button in the upper right hand corner of the eBid webpage to visit the eBid Help Portal. In the Help Portal, navigate to the Knowledge Base section and read the Registration KB articles. If you cannot find the answer to your question, you may send a technical support request to Sound Transit by clicking the hyperlink "Click here to submit a support request" in the upper right hand corner of the Help Portal. You may also contact the Contracts Help desk at contractshelp@soundtransit.org or 206-398-5123.
 
Q: I just registered. How long before my account is activated?
A: Once you complete your registration information, a notice is sent to the Sound Transit eBid administrator requesting them to approve your account. Once they approve your account, you will be able to use the system.
 
Small Business Development & Labor Compliance (top)
Q: How can I be "certified" as a small business?
A: There is no formal certification or registration process for a small business. Rather, a firm in effect "self certifies" by indicating (for example, in a proposal or other application) that it is a small business under applicable guidelines.
 
Q: How can I be "certified" as an M/W/DBE?
A: Contact OMWBE (toll free: 1-866-208-1064) to request an application. Submit the application, supporting documents and $20 processing fee to OMWBE at 406 South Water Street, PO Box 41160, Olympia, Washington 98504-1160.
 
Q: What are the benefits to a business in being certified as M/W/DBE?
A: The benefits vary according to the certification status: * Sound Transit, other transit districts, cities, counties, port authorities and state agencies that receive U. S. Department of Transportation funding must have a DBE Plan that includes an annual overall numeric goal as to the level of business it expects to do with DBE firms on their federally assisted highway, transit, aviation and transportation projects. State agencies have annual procurement /contracting goals to do business with MBE and WBE firms. * Linked Deposit Program -- Two percent interest rate reduction on loans and other financing is available to MBE and WBE firms that qualify for commercial financing with a participating Washington bank. * DBE Support Services Program - Business development training and technical/financial/bonding assistance is available at no cost to DBE firms engaged in highway-related activities (OMWBE administers this program.). Bonding and financial assistance is also available through USDOT TEAM-West and the Small Business Administration (SBA). See the "Contractor Resources" link on the left side for contact information. * Marketing - All M/W/DBE firms are listed in the OMWBE Directory of Certified Firms on OMWBE's website at www.omwbe.wa.gov - providing firms increased visibility to government and private sector buyers.
 
Q: What are the parameters of being considered a small business?
A: A firm will be considered a small business, if it is a participant of the U.S. Small Business (SBA) program. A firm is also a small business if it is within the SBA size standards, which is determined by the type and size of business. For more information, log on to www.sba.gov.
 
Q: What is an M/W/DBE?
A: "M/W/DBE" is the general term referring to a business that is certified by the Washington State Office of Minority and Women's Business Enterprises (OMWBE) in one or more of the following capacities: Minority Business Enterprise (MBE), Women's Business Enterprise (WBE) or Disadvantaged Business Enterprise (DBE). Each designation has specific eligibility criteria. For more information, please contact OMWBE (toll free: 1-866-208-1064) Monday through Friday, 8:00 a.m. - 5:00 pm. OMWBE staff will answer your specific questions and also assist you in completing the certification application form. You may also visit OMWBE's website at www.omwbe.wa.gov. Click on "QWIKCHEK" and answer the short questionnaire to determine in less than 30 minutes whether you are likely to be eligible for certification.
 
Q: Where do I get more information on Sound Transit's diversity programs?
A: Call Sound Transit's main line at (206) 398-5000 and asked to be connected to a staff member in the Office of Small Business Development & Labor Compliance (formally known as the Diversity Programs Office) or send an e-mail to main@soundtransit.org.
 
Solicitation Documents (top)
Q: How can I get solicitation documents?
A: To receive solicitation documents, you must first register as a vendor. To do so, click on the "Register" tab at the top of Sound Transit's eBid Home Page. Once you have signed in as a registered vendor, you can receive solicitation documents two ways: 1) Download the documents from our web site - documents for each solicitation can be found by going to the "Solicitation" tab, clicking on the appropriate solicitation number, clicking on the "Documents" tab, and clicking on the link for the document(s) you wish to download. Documents may also be downloaded by selecting the files you wish to download and clicking on the "Download Selected Files" button. Opening files downloaded as a zip file requires a zip file program, such as Win Zip. 2) Order solicitation documents online - if you are not able to download the solicitation documents from our web site or if you prefer a CD or hard copy delivered to you, you may request that a copy be sent to you or held at our offices for pick up. To order solicitation documents, go to the "Solicitations" tab, click on the appropriate solicitation number, click the "Documents" tab, click on the "Order Selected Prints" button and select your preference for documents to be sent to you via U.S. mail or have them ready for pick up. If you have problems obtaining documents through either of these two methods, you may contact the Contract Specialist assigned to the solicitation.
 
Q: What is a solicitation document?
A: A solicitation document, usually in the form of an Invitation for Bids (IFB), a Request for Proposals (RFP), or a Request for Quotes (RFQ), refers to the document inviting firms to submit a bid, proposal or quote for specific goods or services that Sound Transit is requesting. A solicitation document describes the requested goods or services, the items required to be submitted, and the selection process.
 
Submitting Bids / Proposals (top)
Q: How do I submit a bid and/or proposal?
A: Bids and Proposals should be submitted in accordance with the instructions outlined in the solicitation document. Each solicitation document may have different submittal requirements. Therefore, it is important that you read and follow the requirements described in the solicitation document when submitting Bids/Proposals, otherwise your Bid/Proposal may be found non-responsive.
 
Submitting Questions (top)
Q: How do I submit a question?
A: For questions related to a specific procurement, please use the 'Questions' tab of the solicitation listing or contact the Contract Specialist. For general questions, a Sound Transit eBid Administrator may be reached by clicking the Help button in the upper right hand corner of the eBid webpage. This will take you to the eBid Help Portal. Send a technical support request to Sound Transit by clicking the hyperlink "Click here to submit a support request" in the upper right hand corner of the Help Portal.
 



eBid eXchange. Copyright © 1999-2017 E-Bid Systems, Inc. All rights reserved.